Streamlining the Lab Move, Ensuring Efficiency and Compliance in a GxP Environment

A German pharmaceutical company required a well-coordinated laboratory move to a newly built space to accommodate growing tasks and operations. The challenge was to ensure no interruptions to testing workflows, maintain full GxP compliance, and meet strict timelines without impacting lot release schedules. Zamann Pharma Support was engaged to plan and manage this transition, providing detailed organization, communication, and risk management.

Challenges Faced

Regulatory Compliance: Ensuring GxP compliance throughout the relocation process.
Operational Continuity: Avoiding disruptions to testing processes that could delay lot release approvals.
Tight Timelines: Completing the move efficiently without impacting day-to-day operations.
Risk Management: Preparing for contingencies in case of delays during the move.

Zamann Pharma Support’s Approach

Risk Assessment and Planning: Conducted a comprehensive risk assessment to identify critical equipment and processes requiring special attention. Documented all analytical equipment, including fallback options to perform testing elsewhere if delays occurred.
Stakeholder Engagement: Held regular weekly meetings with lab staff and stakeholders to monitor progress, address limitations, and adjust plans where needed.
Detailed Project Management: Developed a structured timeline, ensuring clear milestones were met for equipment readiness and operational resumption. Aligned the move with ongoing testing schedules to prevent workflow disruptions.
Communication as a Key Driver: Ensured open, transparent communication among all stakeholders, minimizing misunderstandings and proactively addressing issues.

Results Achieved

Timely Completion: The lab move was completed within the defined timelines, ensuring no delays to lot release processes.
Compliance Ensured: GxP compliance was maintained through proactive risk assessment and documentation.
Operational Continuity: Testing workflows were uninterrupted, enabling day-to-day operations to proceed seamlessly.
Improved Organizational Insights: The project highlighted the importance of structured communication and risk-based planning for similar future initiatives.

Client Testimonial

“Zamann Pharma Support’s exceptional planning and attention to detail ensured our lab move was completed efficiently and without any disruptions. Their proactive communication and risk management enabled us to maintain GxP compliance and meet all our critical timelines. This project was a great success, and we highly value their support.”

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