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Streamlining laboratory workflows: Deploying method execution in LabWare 8 for diverse experimental needs

A prominent pharmaceutical company initiated the rollout of LabWare 8 across its Quality Control laboratories. This implementation was part of a broader effort to enhance data integrity, reduce manual errors, and support GxP-compliant workflows. The company identified the Method Execution (MethEx) module as a critical element in their LIMS digitalization strategy. 

The client’s goal was to operationalize LabWare 8’s Method Execution capabilities to enable analysts and supervisors to execute and document analytical methods accurately and consistently. To do so, the company engaged Zamann Pharma Support to develop a user-centric, audit-proof training solution for the MethEx module. 

Challenges Faced

A detailed GAP analysis in Quality Management Systems is essential for identifying process deficiencies effectively.
  • Limited understanding of the Method Execution visual workflow among users. 
  • Errors due to incorrect navigation, incomplete documentation, and skipped steps. 
  • Uncertainty around review processes and the handling of optional versus mandatory steps. 
  • GAPs in Audit Trail documentation impacting compliance readiness 

Zamann Pharma Support’s Approach

Zamann delivered a customized and scalable training strategy with a focus on: 

  • Custom Training Manual: Step-by-step process covering batch creation, experiment setup, step execution, inventory and instrument documentation, and review procedures. 
  • Visual Aids: Annotated screenshots guiding users through the entire workflow. 
  • Role-Specific Guidance: Clear responsibilities for analysts, supervisors, and reviewers. 
  • Review Readiness: Guidance on exception handling, amendment tracking, and e-signatures. 
  • Multilingual Support: English and German versions to support international rollout. 

 

The training was delivered through: 

  • Interactive Train-the-Trainer workshops. 
  • Pilot testing with iterative improvements. 
  • Embedded feedback mechanisms for continuous optimization. 

Results Achieved

  • 90% reduction in user errors during method execution. 
  • Improved compliance with full audit trail visibility and technical review workflows. 
  • Enhanced productivity through standardized batch setup and execution. 
  • Stronger user engagement and confidence in navigating complex processes. 
Laboratory
Digital GMP software systems with audit trail monitoring, lifecycle validation controls, and risk-based data governance supporting inspection readiness.
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FAQ

1.How can laboratory teams reduce errors during method execution in LIMS?

Implementing structured training with step-by-step guidance, visual aids, and role-specific instructions ensures analysts follow workflows correctly, reducing navigation mistakes and incomplete documentation.

2.How can organizations ensure compliance and audit readiness in method execution?

Embedding clear procedures for batch setup, review steps, exception handling, and e-signatures provides full audit trail visibility, helping labs maintain GxP compliance and regulatory readiness.

3.How can training improve productivity and confidence in complex lab workflows?

Interactive train-the-trainer sessions, pilot testing, and iterative feedback streamline batch execution, standardize processes, and increase user engagement and confidence in handling sophisticated LIMS tasks.